Our team
Management of SUBAH
Development philosophy:
Subah always believes in participatory development policy. Therefore, instead of adopting a single approach in development activities, it adopts a group approach. “Subah” expects a society where there will be no hunger, poverty, exploitation, deprivation, abuse of women and children and everyone will be able to live in peace and harmony by establishing their rights.
Management system:
In the case of management, in the light of the situation, Subah uses a Top-Down approach. Subah follows participatory approaches to management, planning and decision-making. In the case of planning and decision making, the method of PRA (Participatory Reflection and Action, PLA (Participatory Learning Approach) is followed where officers, staff and beneficiaries at all levels can participate equally and express their views freely. The councils and committees that are closely involved in the management, planning and decision-making process are as follows:
General Committee:
The General Committee of Subah consists of 25 members. They include social workers, lawyers, journalists and people from other professions who have been volunteering for the overall development of Subah. An executive committee has been formed with 7 members from the General Committee.
Executive Council:
Subah’s executive committee consists of 7 members. According to the constitution, the Executive Committee is accountable to the General Committee for all its activities. The Executive Committee is elected for 3 (three) years by a vote of the General Committee. The Executive Director of the organization is the Member Secretary of this committee.
Acquaintances of the member of the executive committee:
Munshi Jahangir Zinnat
Chairman
Md. Shafiqul Islam
Vice Chairman
Md. Moin-ul-Alam
Executive Director
Mst. Habiba Parvin
Executive Member
Md. Ansarul Haque
Accountant
Mst. Forida Parvin
Project Coordinator (VGD)
The Executive Director is the head of the administration. He is overall responsible for the organization and accountable to the chairman and as well as to the executive committee.
Advisory Council:
The advisory council is formed with some eminent personalities involved in social work. Subah’s Advisory Committee consists of 3 members. They provide advice, guidance and overall supportive role in the activities of the General Committee and the Executive Committee and in all kinds of development activities of the organization.
Senior Management Committee:
According to the organizational structure of Subah, the directors provide guidance and assistance in the implementation of the program. The Senior Management Committee is made up of all the directors and department heads of Subha. Led by the Executive Director, this committee implements the plans and programs of the organization.
Core Staff Committee:
Led by the Executive Director, the committee meets every month. All the officers are directly responsible for the implementation and management of the project – Administrative Officer, Accounting Officer, Audit Officer, Training Officer, Program Officer, Monitoring Officer, and Directors are the member of the core committee where the progress and achievements of the past month are reviewed and action plans for the next month are made.
Management meeting:
Annual meetings of the General Committee, meetings of the Executive Committee every after two months, monthly Board of Directors meeting, monthly coordination meeting, monthly budget deviation meeting, weekly coordination meeting and monthly meeting as per the work plan. The meeting reviewed the progress and achievements of the program.
Monthly coordination meeting:
A monthly coordination meeting is held with all the officers and staff in the training room of the head office on the 10th of every month. It reviews the results achieved according to the targets of the previous month and plans for the next month. Whether the work is being implemented as per the plan, otherwise the self-appointed officers are brought under accountability. In addition, various developmental discussions including staff development, decisions take in a participatory manner for the overall development of the organization.
Departments of SUBAH
Monthly coordination meeting:
Subah has four divisions to implement the program properly and orderly manner. The sections are:
1. HRD.
2. Monitoring cell.
3. Accounts and Audit Department.
4. Establishment Department.
1. HRD.
2. Monitoring cell.
3. Accounts and Audit Department.
4. Establishment Department.
1. HRD:
Human Resource Department (HRD) is directed by Director (Admin) of the organization. Coordinating with other departments, the department plays various roles in human resource development including staff demand assessment, recruitment, training, publication and research.
2. Monitoring cell:
SUBAH has an internal monitoring team headed by a Monitoring and Evaluation Officer. The monitoring team assesses project outcomes by using monitoring tools & methods to find out Household (HH) level monthly progress against the indicators. Besides this, all concerned staff collects data from each HHs by using a prescribed assessment form. The project Coordinator (PC) will also monitor the data collection activities and he/she verify the collected data. After that Program Manager, PC and Monitoring Officer will compile and process the computerized data to find out the results and it is reported quarterly, half-yearly and yearly to the concerned authority. SUBAH also validate data through consultation with relevant stakeholders.
3. Accounts and Audit Department:
With the close cooperation of the Executive Director one finance manager is representing the (head of) finance department. An assistant accountant, one logistic officer and an Administrative Officer are belongings this team. SUBAH maintains a standard financial system. A purchase committee is responsible for all purchases for the organization. A budget committee has been formed headed by the treasurer of SUBAH. The Budget Committee prepared and approve the periodic (yearly and quarterly) budget for the organization.
In order to ensure transparency in the accounts of the organization, internal and external audit work is conducted by this department. The Director (Operations) of the organization conducts the activities monitoring cell.
4. Establishment Department:
This department is led by the Chief Accountant under the supervision of the Executive Director of the organization. The financial transactions of the organization are maintained by this department.
Governance
SUBAH is having separate policies on the following issues
- 1. Human Resource Policy Manual
- 2. Financial Policy Manual
- 3. Gender Policy
- 4. Safeguard Policy
- 5. Child Protection Policy
- 6. Information Enclosure Policy
- 7. Anti-Sexual Harassment Policy
- 8. Whistle blowing policy
- 9. Code of Conduct Policy
- 10. Conflict of Interest Policy
- 11. Anti - Fraud & Corruption Policy
- 12. Anti-Money Laundering Policy
- 13. Provident Fund Policy
- 14. Staff Welfare Policy
Awards
Staff capacity development:
Capacity development of the staff is the prime area of SUBAH competency. SUBAH arrange and provide training for the staff by external institution/experts and internal experts and also provide tour programs for the staff in nationally and abroad.
Staff capacity development:
SUBAH believes that for institutional development, it is necessary to establish good relations not only within the organization but also with various NGOs and development partners to coordinate with the external environment. Following this, the organization has achieved good relations with the members of the following organizations.
Affiliation/Membership with Network or Professional Bodies
|
SL. No
|
Name of the Organization involved
|
Status of the organization (Government & Non – Government)
|
Type of Membership
|
|---|---|---|---|
|
01
|
Bangladesh Anti Tobacco Alliance (BATA)
|
National
|
Member
|
|
02
|
SUPRO
|
National
|
Member
|
|
03
|
National Youth Forum of Bangladesh (NYFB)
|
National
|
Member
|
|
04
|
International Task Force for the Rural Poor (INTAF)
|
International
|
Member
|
|
05
|
Child Development Forum (CDF)
|
National
|
Member
|
|
06
|
NFOWD
|
International
|
Member
|
|
07
|
CSA for Sun
|
National
|
Member
|